Fine Arts

Research

 

Frequently Asked Questions

How much money can I apply for from the Dean’s YUFA travel fund?

Untenured members of the YUFA bargaining unit, including CLA’s can receive up to $1,000 per fiscal year (May 1 – April 30). Tenured YUFA members can receive up to $800 per fiscal year.  Funds are limited and so distributed on a first-come-first-serve basis to eligible applicants. Applications should be submitted a minimum of 3 weeks prior to departure date and earlier, if possible.

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If I apply for the Dean’s YUFA travel fund, should I also apply for the Ad Hoc committee and/or the SSHRC Aid for travel?

The Dean’s YUFA travel fund is your first source of travel funding for domestic conferences, gallery exhibits and other presentations. However, for any international destinations (outside Canada, U.S. and any country belonging to the U.S.) you should apply for SSHRC Aid for travel. The Ad Hoc committee is a last resort fund.  It is to be used when the Dean’s YUFA travel fund is not available and the SSHRC Aid for travel is not applicable or when you’ve missed the deadline because the letter of acceptance for your paper or artistic project arrived after the SSHRC deadline.

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Once I’ve been granted a Dean’s YUFA travel fund grant, how do I get reimbursed after the conference?

Within 6 months of returning (preferably sooner), submit a completed Claim for Reimbursement formalong with original receipts, boarding passes and other supporting documentation including a copy of the conference/gallery exhibit program with your name in it. If you need the receipts and boarding passes returned (for example, for collecting air miles), include a note requesting that they be sent back to you after the claim is processed by Research Accounting. Submit the claim and receipts to the FFA Dean’s Office, 201 GCFA.

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What is a PER account and how much money do I have in it? What are legitimate expenses that I can claim against my PER account?

The amount in your Professional Expenses Reimbursement account is negotiated annually by the YUFA bargaining unit. For 2007-08, the amount is $1,350, which is deposited into faculty members’ PER accounts in May, 2007. You may claim research expenses such as books, audio/visual equipment, office expenses, computer and other technology costs, travel, conference fees and association membership fees, among other research-related expenses. 
Claims are made by submitting completed PER forms to Brigit Galucci in the FFA Dean’s Office, 201 GCFA. 
You can keep track of your PER and other research accounts using the eReports website and your Passport York user name and password. If you have difficulty logging in contact: ffacomp@yorku.ca If you have questions about your research accounts, contact Angela Zeno at ext. 55668 or azeno@yorku.ca

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Who is eligible for a FFA minor research grant?

All members of the YUFA bargaining unit are eligible for a FFA minor research grant. Untenured tenure stream faculty members are eligible for a “junior faculty” top up of the minor research grant, i.e. tenured and CLA faculty may apply for up to $1,500 and untenured tenure stream faculty may apply for up to $2,500. This internal grant is administered by the Faculty of Fine Arts and is adjudicated by the FFA grants and award committee (FARGAC).

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What is a report out?

A report out is required upon completion of and before reapplying for some internal grant awards like the FFA minor research grant.  The report out provides information about how exactly the grant money was spent, how much of the project was actually completed, whether the project changed. Report outs should include a copy of any claims for reimbursement that were submitted against the grant award. Report outs can be submitted before or along with the next application for the grant.

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What is the difference between a FFA minor research grant and a SSHRC small projects grant?

The Office of Research Services administers the SSHRC small projects grant whereas the Fine Arts Faculty administers the minor research grant.  The sources of money, the adjudicating committees, the eligibility criteria and application deadlines for these two grant programs are different. Applications to the SSHRC small project grant are submitted to the ORS in York Lanes. Applications for the FFA minor research grant are submitted to the FFA Research Officer. Please see the application forms for more detailed descriptions of each of these grant programs. i) FFA minor research grant ii) SSHRC small projects grant

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What is a Specific Research Grant and who is eligible for one?

A Specific Research Grant is sometimes referred to as a tax grant and also as a self-funded program. Eligible applicants request that a particular portion of their salary be deemed as grant money in order to complete a specific, time-limited research project. The amount requested is transferred from T4 designated income to T4A income. Income tax is not deducted from what was salary and is now grant money, nor does the grant money contribute to the calculation of pension benefits. However, faculty can deduct research costs against the T4A income, which is the main value of this funding program.

Faculty members or professional librarians, either full-time or part-time who wish to conduct research during any academic year may be eligible.  Retired academic staff members, including Professor Emeritus are ineligible.  Adjunct professors are not eligible to apply if they are hired solely to undertake teaching responsibilities.

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How do I claim reimbursement for expenses for a funded research project?

A claim for reimbursement form needs to be completed and submitted along with original receipts and boarding passes, and supporting documentation such as the conference program and the letter of invitation or acceptance.

For claims against generic and other research accounts, other than the PER, submit to Brenda Fernandes, Research Accounting, Suite B, East Office Building. For claims against a PER account, use the PER claims form and submit directly to the FFA Dean’s office.

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What is a 500 account? How can I obtain one?

A 500 account is the designation given by Research Accounting to external grant money. If, for example, you have a successful SSHRC proposal, an account in your name is created that is identified first as a 500 account and then it is given a specific, unique account number. Only external grant money is designated in 500 accounts.

You can access information about your research accounts using your Passport York user name and password via eReports. If you have difficulty logging in contact: ffacomp@yorku.ca If you have questions about your research accounts, contact Angela Zeno at ext. 55668 or azeno@yorku.ca

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What is a 400 account? How can I obtain one?

A 400 account is the designation given by Research Accounting to any internal grant money. Most YUFA faculty members have more than one 400 account. For example, you might have a start up fund negotiated when you were hired. You might also have a special research grant into which money is deposited from the Ad Hoc committee or from a SSHRC Aid for travel grant from the ORS. You will also have a PER (Professional Expense Reimbursement) account which is also a 400 account. Each of these 400 accounts has their own unique account number as well as the 400 designation. 

You can access information about your research accounts using your Passport York user name and password via eReports. If you have difficulty logging in contact: ffacomp@yorku.ca If you have questions about your research accounts, contact Angela Zeno at ext. 55668 or azeno@yorku.ca

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How do I apply for a SSHRC grant?

There are two starting points: 
i) The SSHRC website, which will provide you with information about the various programs and deadlines, as well as the needed links to on-line application forms; and 
ii) your FFA Research Officer who can help you find the best program for your particular research interests and specific project. 

Keep in mind that applying for a SSHRC grant takes considerable time and effort, so it is best to get started three or four months in advance of the agency deadline.

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How do I apply for a Canada Council grant?

Many Fine Arts faculty members apply to the Canada Council as independent artists. You can also apply using the services available through the FFA Research Officer. See the Canada Council website for information about available funding programs and for application forms and deadlines.

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What kinds of services are offered by the ORS?

All York grant proposals to the tri-council funding agencies (SSHRC, NSERC, and CIHR) are processed through the ORS. When faculty members meet the internal deadlines for proposal submissions established by the ORS, they are guaranteed a careful review for such things as style, formatting and pagination protocols, accurate budget figures and justification, appropriate RTS requests, signature requirements, and the completion of all required components of the application. When proposals are submitted after the ORS deadline, they are submitted to funding agencies without a review.

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What kinds of services are offered by the Faculty Research Officer?

All FFA grant proposals must be submitted to the Faculty Research Officer, who will review them carefully for completion before sending them to the ORS. Although there is some duplication between the Faculty Research Officers and the ORS, over and above what the ORS provides, the R.O. assists faculty members in the development of their grant proposal ideas in relation to specific funding opportunities. R.O. support also includes: helping faculty find appropriate funding opportunities, keeping faculty aware of grant proposal deadlines, reader reviews of proposals, and editorial advice, assistance in obtaining the Dean’s signature, and final collation of all grant proposal material to be included in the application.

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